Purchasing Services

View Purchasing Services training materials regarding creating, approving, and managing Requisitions and Purchase Orders, as well as various Vendor, eMarket, Hummingbird DM, and Purchasing Card activities.

Online Tutorials: Coming Soon!

Choose from any of the following topics within the Online Tutorial:

eProcurement Requisition Activities:

• Creating a Blanket Requisition
• Creating a Requisition for Goods
• Creating a Requisition for Services
• Creating a Requisition for Special Items
• Creating and Managing a Property Requisition
• Copying a Requisition
• Selecting a Vendor
• Suggesting a New Vendor
• Updating Requisition Budget Information
• Approving a Requisition
• Reviewing Requisition Approval History

eMarket Activities:

• Assigning a Shopping Cart Video
• Comparing Products Video
• Navigating within eMarket Video
• Searching for Chemicals Video
• Selecting Favorites Video
• Updating User Profile Video

Management Activities:

• Managing Overdue Purchase Orders
• Requesting Change Orders
• Resolving Budget Errors
• Searching for Invoices in Hummingbird DM

Purchasing Card Activities:

• Approving a Standard Transaction
• Approving a Credit
• Disputing a Transaction
• Approving a Split Distribution Transaction
• Approving a Foreign Transaction
• Identifying Available Budgetary Funds

Training Guides:

eProcurement Requisition Activities:

• Creating a Blanket Requisition
• Creating a Requisition for Goods
• Creating a Requisition for Services
• Creating a Requisition for Special Requests
• Creating and Managing a Property Requisition
• Copying a Requisition
• Selecting a Vendor
• Suggesting a New Vendor
• Updating Requisition Budget Information
• Approving a Requisition
• Reviewing Requisition Approval History

eMarket Activities:

• eMarket Requesters
• eMarket Shopper/Assigning Carts
• Assigning Multiple Shopping Carts to a Purchase Order
• Creating Requisitions within eMarket
• Creating and Assigning a Shopping Cart
• Pulling Multiple Carts from One Vendor

Management Activities:

• Managing Overdue Purchase Orders
• Searching for Invoices in Hummingbird DM

Purchasing Card Activities:

• Approving a Standard Transaction
• Approving a Credit
• Disputing a Transaction
• Approving a Split Distribution Transaction
• Approving a Foreign Currency Transaction
• Identifying Available Budgetary Funds

Miscellaneous Purchasing Card Resources:

• Completing Monthly PCard Reconciliation
• Enrolling in Blackboard PCard Site
• PCard Manual
• Processing a Dispute
• Sending Reconciliation Forms to RightFax
• Viewing PCard Documents within Hummingbird DM

Classroom Training:

• Register for Classroom Training
• Training Registration Instructions
• Fall 2009 Course Schedule

Suggested Courses:

• eProcurement Training - This class is designed to provide a clear understanding of exactly what is required for requisitions and how to "best" manage them. OMNI system updates will also be addressed.

• PCard Training - This class covers basic PCard administrative guidelines, card limits, the allowable list and the responsibilities of Proxies and Cardholders. The class will include hands-on coding and approving of PCard transactions, covering the situations frequently encountered in the weekly reconciliation process. The monthly Bank reconciliation process will be explained, along with an overview of the reconciliation/receipt imaging process.

Security Roles:

To request a role, submit an Online Role Request.

• FSU_PO_REQUESTER- To perform the above actions related to creating or updating a Requisition, you must hold this role. User will be granted security to create, budget check, submit, and manage requisitions in eProcurement. This role will not be granted to users who also have the FSU_PO_APPROVER or FSU_PO_SHOPPER roles.

• FSU_PO_RECEIVER - To perform the above actions related to receiving items you requested, you must hold this role. A receiver can receive and view items in eProcurement which they input.This role will not be granted to users who also have the FSU_PO_APPROVER role.

• FSU_PO_PWR_RECEIVER - To perform the above actions related to receiving items another user requested, you must hold this role. User can receive items on dispatched Purchase Orders in the Purchasing module for other Requesters.

• FSU_PO_APPROVER - To perform the above approval actions, you must hold this role. User has security to approve Requisitions in the OMNI eProcurement module. This role will not be granted to users who also have the FSU_PO_REQUESTER or FSU_PO_RECEIVER roles.

• FSU_PO_SHOPPER - To perform the above eMarket actions, you must hold this role. This role gives users access to punch out to the eMarket site, shop among supplier catalogs, and both save carts and assign them to requesters. This role will not be granted to users who also have the FSU_PO_REQUESTER role.

• FSU_PO_PCARD_PROXY - To perform the above PCard actions, you must hold this role. Submit an application and have completed training prior to requesting this role. Granted to users to reconcile cardholder's charges. User can access only charges for cardholders as assigned by the campus program administrators.

Parature Help Tickets:

Need Help? Log a Parature Help Ticket!

• Submit a ticket to the Purchasing Issue Area if you are experiencing an issue related to any of the above actions.

Additional Information:

• Purchasing Policies & Procedures
• Confirming Order Overview
• Contractual Services Overview
• eProcurement Presentation
• Equipment Maintence Service Overview
• How to Get What You Want - Overview of Purchasing Policies & Procedures
• Performance Based Contracting Overview
• Tips & Frequently Asked Questions

Contact Information:

• Purchasing Web Site
• Phone (850) 644-6850
• Fax (850) 644- 8921
• 1400A University Center Tallahassee, FL 32306-2370
• Map

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